Art Show & Artist Alley Policies


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Artist Alley

General Policies

While in the Alley all convention, federal, state, and local laws, policies, and rules apply. Artists are responsible and required to follow any applicable laws, rules, and policies.

FanArt & Acceptable / Prohibited Items

The following policies for Artist Alley must be followed by all table artists. Anime Detour and their staff are not lawyers nor copyright/trademark owner of items you are likely to draw for art, and thus cannot make judgement calls on this behalf. You must follow all Federal, state, and local laws when creating/selling art, especially fan art.

As a general rule, the following are potentially safe and may be sold:
As a general rule the following should NOT be sold within the alley:

Tables

A single artist or studio is allowed a maximum of one table. You may not bring additional tables to supplement this. The tables are non-movable, to ensure each artist has the appropriate amount of space without encroaching onto others or claiming more space than others. A table may be removed at the discretion of the head of the Art Show if a reasonable reason and plan is agreed upon before the convention. Tables are approximately 6’x30”.

Tables will be assigned by the Artist Alley Staff. Special requests will be entertained, however we cannot guarantee any requests.

Cost and Registration

Tables cost $100 and include a single registration. Artists are responsible to register any other artists during the convention open-registration time frame and before the convention sells out.

Table Selection

We get far more applicants than space for tables each year. As a result the selection process is a juried selection based on a variety of factors based on your application form. Please help not only the department staff out, but also yourself out by filling out the form in the most complete and helpful manner possible.

Sharing Tables

Artist groups and artists may share their tables with others to help create a balanced alley. Please inform the Artist Department before convention via e-mail if this is the case. The person/group claiming the table must be the primary person/group who signed up unless otherwise negotiated with the department before convention.

No Proxy Selling

In order to foster a better relationship between artists and fans, Anime Detour Artist Alley does not allow Proxy Selling. Proxy Selling is when you will not be present to sell your art work and instead send a representative to sell. Please be aware, we do allow helpers to assist in running your table from time to time since we know artists need breaks. We also allow groups of artists to share tables and sell each other's work, but said artists should be at a table for a fair amount of time during the convention.

Check-In

All artists must check in no later than Friday at close of Artist Alley. Failure to check in by this time forfeits your table and may be sold to another artist group without a refund. All artists must show a photo-ID to check in to Artist Alley. Only the primary person who signed up/paid for a table may check-in the table unless arranged in advance by contacting Art Department staff.

Badges

Badges may be picked up for artists from the Artist Alley Check-In Area. Instructions will be given in e-mail prior to the convention. All persons inside the Alley must have a badge visible at all times.

Behind The Table

No more than 2 people can be present behind a table at any given time. Two chairs will be provided with each table. You may not bring additional chairs to supplement this. There is very limited space behind each table as tables often back up against another set of chairs and tables. Please understand space is extremely limited.

No-Show

If an artist fails to check-in for their table by close of Artist Alley on Friday, the table is considered surrendered with no refund of the price. The table may be sold to another artist/artist-group at the discretion of the Art Department Head. We are reasonable people, if we are notified that you cannot make it on time (for example a plane was delayed) we will keep your table around, but we must know before we make arrangements to sell the table to another artist. Please let us know as soon as possible.

Abandoned Tables

Tables should be manned at all times. If a significant portion of time your table is noted as unmanned by the Artist Department, you may removed from the alley or prevented from coming back at the discretion of the Art Department Head. If a table appears to be abandoned for a large period of time and you cannot be reached your table may be packed up. Please inform Art Department Staff if you must leave for an extended period of time so we can note it.

Transfer/Selling of Tables

We do not allow transferring or selling your table to another artist or artist group under any circumstances.

Refund

Tables are non-refundable.

Boundaries

Tables structures, signs, and items may not extend onto another table and must stay within the boundaries of your table. You may not encroach on the space of other tables or more than half the space between you and the table directly behind you. Please respect all boundaries.

Adult Material

Adult material must be setup and concealed up in a way to prevent minors for seeing it. The acceptability of such setups are the at the discretion of the art department head. Adult material may not be sold to minors, a government issued photo ID should be checked. Failure to comply with these rules may mean removal from the Alley without a refund at the discretion of the Art Department Head, further actions may be taken at the discretion of Anime Detour Leadership. They also may be held accountable under Minnesota and local city/county laws.

Communication

The communication from Artist Alley pre-con is generally directed only at the person who is signing up for the table. It is their duty to update all members of their group to any important information presented in the e-mails.

Website/Printed Media Disclaimer

Being a part of Artist Alley allows us to list your name on our website or in any printed material listing you as an Artist Alley Participant. A link to a website provided may also be listed. If you do not wish for this to occur please contact the artist alley staff via email immediately upon being accepted. We will do everything we can to ensure you will not be listed if that is what you wish, but things may have already gone to print or delay in taking items down. Please be aware.

Photography

Photography as a general rule is prohibited inside the Artist Alley.

Commissions

Commissions are between the Artist and the person ordering the commission. Anime Detour and staff cannot assist you in locating either party or mediating disputes.

Conduct

Please refrain from yelling, running, obscene language, and other disturbing behavior while inside the Alley. Please be respectful of all other artists and our thousands of guests that may wander through the alley. Anything not permitted by the convention, local/state/federal laws, or the hotel is not allowed in the Alley as well. Please be courteous. Please keep noise to a low level. No music or other loud noises/lights may be used that affect nearby tables.

Removal

Violation of these rules or a the request of a copyright/trademark owner we may at the discretion of Art Department Staff ask to remove offending items or revoke your ability to sell items and ask you leave the Artist Alley. Further actions may be performed at the discretion of the greater Anime Detour Leadership.

Judgements

All judgements are at the discretion of the Art Department Head or Anime Detour Leadership.

Updates/Changes

Anime Detour reserves the right to change these rules at any time. Every effort will be made to update all active and approved Artist Alley members for the current year if these rules change via e-mail.

Art Show

General Policies

While in the Art Show all convention, federal, state, and local laws, policies, and rules apply. Artists are responsible and required to follow any applicable laws, rules, and policies. The art show is an all-ages event and thus no adult related material may be present. All decisions on appropriate items are at the discretion of the Art Show Staff and may change without notice. Since the Art Show is staffed and run by volunteers, in all matters, the decision of the Art Department Head is final. The exhibitor agrees to protect, keep, and save Anime Detour forever harmless from any damage(s) or charges imposed for violations of any law or ordinance by any exhibitor, their employees or agents, as well for failure to comply with the terms and agreements. The exhibitor shall at all times protect, indemnify, save, and keep harmless Anime Detour against and from any loss, cost, damage, liability, or expense which arises out of or by reason of any act or omission of exhibitor's employees, or agents.

Sale Terms

All sales are final. Anime Detour does not accept returns on items bought through Art Show. All items shown at Art Show will be shown until close of Art Show on Saturday, with the exception of quick sold items which are to be picked up immediately upon sale.

FanArt & Acceptable/Prohibited Items & Limits

The following policies for Artist Show must be followed by all table artists. Anime Detour and their staff are not lawyers nor copyright/trademark owner of items you are likely to draw for art, and thus cannot make judgements calls on this behalf. You must follow all Federal, state, and local laws when creating/selling art especially fan art.

As a general rule the following are potentially safe and may be sold: As a general rule the following should NOT be sold within the art show:

Fees and Payments

Sale & Display

Paperwork

Delivery and Pick-Up

Artwork will be accepted until close of day on Saturday. No discount in fees are given for late entries. Items will be displayed only until close of Art Show on Saturday. To ensure proper space, and display time, Anime Detour encourages all artists to drop off items early on Friday. Anime Detour allows drop-off anytime after you get your badge by speaking to the Art Department Staff. If it is before the room opens please knock on the doors (there will be a sign for Artist Drop off and Artist Alley Setup).

Anime Detour does not accept mailed in artwork, nor will we mail back any unsold artwork.

Any artwork not picked up will be kept by Anime Detour and attempted to return at the following convention. Additional pickups may be available at Staff Planning Meetings if coordinated with the Art Department Staff. Any artwork not picked up by Sunday at Noon the following year becomes property of Anime Detour for use as we see fit.

Badge & Representatives

All artwork for sale must be brought in (owned & created) by a badged person. If you have a representative selling your work please fill out the appropriate form and have it with your representative at time of setup. If you are sending your entry with an agent or representative, this person will be considered legally responsible for your artwork. You must include a signed statement indicating your name and the name of the individual stating that you agree to have them represent you as your Legal Agent, and that you understand you are legally bound by their actions. This will be the ONLY person allowed to deliver and pick up your entries.

Art Show Forms

Forms are currently being reworked and will be available in the coming months.

Updates/Changes

Anime Detour reserves the right to change these rules at any time.


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