Registration Policies and Guidelines

Updated September 5th, 2016

Registration Rates

Below are the rates for Anime Detour 2017 registration:

Pre Registration, before March 20th 2017
  • Ages 5 & under: Free. Must be with a badged adult.
  • Ages 6-12: $35
  • Ages 13+: $50
  • Sponsorship: $150
  • Community Sponsorship: $250
At-door Registration, if not sold out.
  • Registration: $100
  • Pre-registration closes on March 20th 2017, or when we reach our capacity. Any form/payment postmarked after then will be returned to sender. The deadline for group registration submissions is March 27th.

    Memberships vs. Tickets

    Anime Detour does not sell tickets. Instead, we sell memberships to a yearly event. With that in mind, the legal owner of a membership/badge/registration is the person whose name the registration is in, not the person who paid for it. Only the legal owner of a membership may relinquish, transfer, pick up, or authorize changes to it.

    Providing false or otherwise fictitious names on registrations can make it impossible for a badge to be issued for that registration.

    Refund Policy

    Anime Detour does not issue refunds. If an issue comes up and a person is unable to attend, he/she has the option of transferring their membership to another person.

    The deadline for transfers sent through the mail is March 11th, and March 25th for transfers sent via email. For more information, see our transfer policies below.

    Transfer Policy

    Anime Detour understands that things come up and a person may be unable to attend the convention. This is why Anime Detour allows for a person to transfer their membership to another person.

    Please note: Anime Detour is not responsible for any third party transaction, nor the result of any such transaction. Transfers are done at a person's own risk. Please be sure to ask the transferring party for proof that the membership exists before agreeing to pay to help avoid getting scammed. Email the Registration department for further verification. The person receiving the transfer should control the transfer.

    In order to transfer a membership, the legal owner of said membership must fill out the top half of a membership transfer form, with the original registration information. We also require the original badge owner's signature on the bottom of the form. We cannot process a transfer request without the original badge owner’s signature! The receiving party must then fill out the second half of the form with their information, and send it to Anime Detour by mail or e-mail.

    E-mail confirmations will be sent to the new badge owner when the transfer has been processed. If a confirmation e-mail is not received, please contact the Registration department.

    Any transfer request that does not use the membership transfer form, does not have the original badge owner's signature, or has missing/incorrect information will be rejected outright. Please note that only the person whose name the registration is in (not the person who paid for it) can legally transfer said badge.

    All mail-in transfer requests must be postmarked by March 11th, and all email transfers must be received by March 25th. Any transfers after that will need to be done at the convention for a $5 processing fee.

    Completed transfer forms can be sent to ad_register(at)animedetour(dot)com. Completed transfer forms can also be mailed to:

    		Anime Twin Cities
    		P.O. Box 48309
    		Coon Rapids, MN 55448
    	

    Please be aware that all transfers are done at the discretion of the Registration heads, so they are not guaranteed.

    Any transfer request that does not have a transfer form signed by the original badge owner will be denied outright.

    At-Con Transfer Policy

    Due to the excessive number of last minute on-site transfers in previous years, there now will be a $5 administration fee for all at-con transfers. At-con transfers will require a completed (and signed) membership transfer form. The person receiving the badge will need to bring the form and fee to the Registration window at the convention to be processed.

    The original badge owner will not need to be present in order to process the transfer, but their signature is required at the bottom of the transfer form. Any at-con transfer request that does not have a complete transfer form signed by the original badge owner will be denied outright. We will not accept transfers over the phone.

    Please note: Anime Detour is not responsible for any third party transaction, nor the result of any such transaction. Transfers are done at a person's own risk. Please be sure to ask the transferring party for proof that the membership exists before agreeing to pay to help avoid getting scammed. Email the Registration department for further verification. The person receiving the transfer should control the transfer.

    Transfers are done at the discretion of the registration heads, so they are not guaranteed. Any transfer request that does not have a transfer form signed by the original badge owner will be denied outright.

    Press/Media Passes

    Anime Detour does not offer any type of a press/media badge for a free or reduced price. Every person attending Anime Detour must be registered.

    Day Passes

    Anime Detour does not offer any type of day pass. Therefore, if a person is interested in attending, they will need to purchase a standard membership. The standard membership provides access for the entire convention weekend.

    Lost Badge Policy

    If a person loses or misplaces their badge at the convention, please go to Operations to see if it was turned in for Lost and Found. If it was not turned in to Operations, the person can purchase a new badge for a non-refundable fee of $60. If the original badge is found, the replacement fee will NOT be refunded.

    Group Registration

    Any group of registrants may submit their registrations together in a single registration packet with a single check. Registrants in a group will pick up their badges together, rather than individually. Official school groups qualify for a $5 discount per registration.

    All groups must fill out the Group Contact Information and List of Group Registrants forms. In addition to the group leader, one other authorized person or chaperone may be specified to pick up the group badges. Any group that fails to include both forms will not be able to pick up their badges as a group, and must pick them up individually through the general registration line.

    Anime Detour reserves the right to not process group packets that don't follow the rules.

    Qualifying your Group for the School Discount:
    A school group registration packet must contain at least 10 members, and additional members may not be added later. It must also include a letter written on official letterhead signed by the school principal, student activities coordinator, or club sponsor recognizing the group as a part of an officially recognized school organization. The discount is $5 off the individual pre-registration rate. This discount may NOT be applied to sponsorships or t-shirt pre-purchases.

    Sponsorships / Community Sponsorships

    Sponsorships offer a few more perks than the standard membership. Some of these perks may include:

    • An Anime Detour T-shirt
    • Priority seating to the Cosplay Contest and other special events
    • Access to our Volunteer Consuite
    • Early access to Dealer's Room (about 30 minutes)
    • Invited to special reception or brunch with Guests of Honor
    • Our thanks for your support, and your name listed in the programming book

    Please note that Community sponsors do not receive more perks than a regular sponsor. The difference is that the extra $100 for a Community Sponsorship will go directly to one of the charities that Anime Detour supports.

    The cost of a Sponsorship membership is $150. The cost of a Community Sponsorship is $250.

    Badge Name Guidelines

    A person may choose anything that is family appropriate (by discretion of the Registration staff) and is of reasonable length. Special characters and/or any inappropriate names will not be allowed - remember this is a family con.

    Anime Detour reserves the right to shorten long badge names as necessary to fit on the layouts of the badges.

    If you have a question on whether a badge name is appropriate or not, you may contact the Registration department at ad_register(at)animedetour(dot)com.

    Picking up your Badge

    Badges will be issued at the convention. Anime Detour does not ship badges out ahead of time. Only the legal owner may pick up their badge. A person may not pick up another person's badge, even if they have that person's ID.

    • Pre registered individuals will pick up their badges individually from the general pick-up line.
    • Groups: The group leader or authorized person/chaperone as stated in the group packet must sign for and pick up the group badges. These will be available at the Special Badge Pickup table next to the Registration window. (If your group did not provide a contact sheet with the group registration packet, then the group badges will be available for individual pickup from the general line.)
    • Sponsors will be able to pick up their badges from the Special Badge Pickup table next to the Registration window.
    • Dealers will pick up their badges in the Dealer room from the head of Dealer's.

    Minors - May use any one of the following: A school photo ID, ATC_Payment receipt/proof of purchase, or a government-issued photo ID. An adult family member may also vouch for the minor's identity after showing their own ID.

    Adult - A government issued photo ID that has their birth date on it is required for anyone picking up an adult (18+) badge. If an adult is unable to produce a government issued photo ID, they will be issued a minor badge. For security reasons, we reserve the right not to issue a badge to someone that does not have their ID and cannot prove who they say they are.

    From time to time, there are issues where a person cannot find their name in the sign in books. This is why it is advised to bring proof of payment (ATC_Payment receipt, copy of bank statement, canceled check) to the convention.

    If the Registration staff cannot find your name in the database, and you cannot provide proof of payment, we will not be able to issue you a badge.

    Do I need to Register?

    YES! Every person attending Anime Detour must either register online or through the mail!

    If mailing a registration form please print clearly, or better yet, fill out the form right in the browser and print it out.

    Anime Detour is not responsible for any incorrect information due to illegible handwriting or incomplete forms. Anime Detour reserves the right to return incomplete forms to sender for correction.

    Everyone who intends to enter con space is required to be registered and have their badge visible. This includes (but not limited to) areas such as the Dealer's room, panels, Consuite, room parties, and programming rooms. There are badge checkers in each area that check to make sure every attendee has their badge visible and to deny access to people who don't.

    Anyone who wishes to volunteer must be registered for the convention. Signing up to volunteer does not automatically register you for the convention or entitle a person a free membership.

    Am I Registered? (Confirmation Policy)

    Anime Detour will send out a confirmation e-mail with a confirmation number in it to all attendees who register. Please note: This email if for your records only, and does not serve as proof of payment/purchase.

    Attendees who registered online will also receive an email receipt with “[ATC_Payment] Receipt” in the subject line. This email will serve as proof of purchase/payment.

    If a person is unsure whether they are registered, they can contact the registration department directly by email ad_register(at)animedetour(dot)com for confirmation.

    Online Forms of Payment

    Anime Detour's online system accepts most major credit cards.

    VISA/Mastercard/AMEX/Discover

    The card processing system checks the billing addresses of all credit cards. What does this mean? A person must enter the exact billing address of the card they are using, or the transaction will be denied.

    If you get errors when checking out, there might be duplicate charges that appear on your account. These are temporary and will be reversed after three business days or so. If they do not, contact the Registration department ad_register(at)animedetour(dot)com for further assistance.

    Anime Detour does not accept PayPal.

    Common Courtesy / Convention Rules

    Every attendee is to abide by the convention rules and treat every attendee, staff member, volunteer, guest with respect. Anime Detour staff reserves the right to revoke your membership at any time for any reason.